Job Description

Clerk to the Board of Trustees

Part Time, Permanent

Flexible hours (approx. 60 per year)

£25.00 per hour (actual pay £1746 p/a – FTE £48750 p/a)

Required ASAP

Holy Cross Preparatory School is an outstanding independent school for girls aged from 3 to 11 years. Located conveniently just off Kingston Hill, we are a Catholic school with a caring and inclusive ethos. We have a beautiful eight-acre site and offer first rate facilities including a performing arts and sports hall, tennis and netball courts, a sports pavilion, and all-weather pitches.

Our dedicated and committed team work together to pursue excellence on every level. Our well behaved and curious girls not only achieve academic excellence; many excel in sport, music and art while growing as happy, well-rounded, confident, and curious young people. Our employees are extremely hardworking, highly motivated, and fully committed to life in a busy and thriving prep school.

We are looking to appoint a well organised, experienced clerk to provide administrative support, and procedural and legislative advice to our board of trustees. The clerk  will arrange meetings, prepare and distribute papers, produce accurate minutes, and will ensure that the board operates in compliance with relevant legal and regulatory frameworks. The successful candidate will have excellent communication skills, both verbal and written, strong IT skills, will demonstrate honesty and integrity and be able to work with minimal supervision. The ability to take accurate minutes is essential to this role.

The clerk will need to attend 3 full board meetings and 9 committee meetings each academic year along with any ad-hoc meetings. Full board meetings are usually held in the evening starting at 6pm however committee meetings are mainly held during the school day. Outside of attendance at these meetings, the clerk will predominantly work from home.  We estimate that the role will be for 20 hours per term/60 hours per academic year and the salary will be based on this.

We value our employees and offer competitive salaries, membership of a pension scheme, life insurance and other well being benefits such as 24/7 GP access. We have car-parking on site and provide a free lunch during term time.

If you share our ethos, are passionate about education and would like to join our friendly and supportive team, please submit an application form to Further details and the application form can be found on the school website vacancies page. Contact Lindsey Banks, Deputy Bursar on 0208 942 0996 if you wish to discuss this exciting opportunity.

The closing date for applications is 30th November 2023 however we will assess applications as they come in and may withdraw the vacancy before this date so early application is recommended.

Holy Cross Prep are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Successful applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service (DBS). As part of the shortlisting process, the School will consider carrying out an online search on shortlisted candidates as part of its due diligence.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.